Does your project to-do list get longer and longer each day? Does it seem like new items are added and few items get checked off? The feeling of being overwhelmed is usually a symptom of poor project and list management. Good coaches will aid your learning to create and complete well planned lists. They can be a great help with skills development to make the best commitments. Here’s how a qualified coach can promote amazing project and list management performance.


Freeze the lists

Step one, stop adding new items to your to-do lists! When we pause, we often find some items that can be deleted or moved to a future projects lists to get done someday, or maybe never. Most to-do lists suffer from verb-deficiency. The list manager must continually rethink the next action required to move each project forward one small step. Good coaching is invaluable to help the development of actionable lists.

Split the lists

After the to-do list inventory is complete, a good coach will facilitate the development of unique project and next step lists. The projects list is an inventory of every commitment that you’ve made that requires more than one step to complete. The projects list is all about the who, what, when, where and why of each commitment. Then, create at least one, actionable next step to move each project forward. The next steps should be recorded on unique lists depending on the environment and resources available. For example, one list has all the next steps that can be done on the phone while another list has actions the require a secure internet connection. Find a great coach to help with your learning to create unique, actionable lists.

Monitor your commitments

Coaching can help your performance as a project list gatekeeper. Be careful about using words like need, should, must and have-to, which create an implied commitment. One of the best ways to reduce the feeling of being overwhelmed is to effectively manage your commitments. You have three primary ways to manage promises to yourself and others. First, don’t make the commitment. A well placed no will guard your valuable mental, emotional and physical resources. Another option is to do the thing you said you’d do. Fulfilling a commitment releases you and everyone else associated with the project. Lastly, you can renegotiate a prior commitment to fit the available time, energy and resources. Using a do-over is a better option than having a lingering commitment. However, you’ll get tagged as unreliable if you have a history of unfulfilled promises so use this option sparingly. A qualified coach can ease skills development to effectively manage commitments.

A high-quality coach can aid your performance to clean, organize and guard your to-do lists. Great coaching will help your learning to manage commitments, aid skills development to guard against a state of overwhelm, and promote awesome list management performance. What’s your biggest obstacle to finding a coach today?

Michael Shelton is President and CEO of Shelton Business Services, LLC providing project coaching to help you discover and accomplish your purpose, principles, next steps and finish line.

Copyright © 2013 Shelton Business Services, LLC

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