Proper Paper Processing Promotes Productivity

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Paper floods your inboxes. It’s a fact of personal and professional life. How do you process the physical stuff that lands on your desk every day? Here’s how to put that stuff into your trusted and reliable productivity system to take the right actions now and later.

Process And Hold The Inflow

  • Project and next step A donation request from your favorite charity, a dry printer cartridge and your renewal notice from the department of motor vehicles are examples of things that should be added to your inventory of active projects with a next step forward.
  • Paper money trail I use a file folder labeled “Bill Pay” and “Receipt Process” to temporarily hold bills and receipts until I batch process them into my accounting software.
  • Read I use a file folder labeled “Read” to hold interesting articles and correspondence to read later. Carry this folder with you for ready access during slack time between other commitments.
  • Batch Scanning I hold paper documents to be scanned later in a file folder labeled “Doc Scan.” I’m a big fan of doing something now if it will take just a minute or two. Sometimes a pile of information to scan is best handled in batch later.
  • Hand Input Yes, we still must manually enter data from time to time. I use a file folder labeled “Data Entry” to hold information to be entered into a database, spreadsheet or standalone application later.

Do And File To Amp Productivity

Process the paper and physical items that enter your workspace by processing them into your project inventory, pre-sorted to-do lists, or a retention file for bills, receipts, reading, scans, and data entry. You’ll amp time management skills with they easy, yet powerful productivity tactics.

How do you process the paper that enters your workspace? Please add your comments below!

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